I am looking for an Executive Assistant to support 2 UK Group Managing Directors of a Global Marketing-Communications agency. Your main mission will be to proactively manage and organise the environment of the 2 Md’s whilst also serving as their operational extension
THIS ROLE IS RIGHT FOR YOU IF…
You are an upbeat and pro-active person looking for a new opportunity, you have knowledge of, and a keen interest in marketing, digital transformation and you have an affinity for also communicating with other senior people – both within the business and with their clients.
ABOUT THE TEAM YOU WILL BE JOINING
You’ll be working alongside a tremendously talented group of administrative professionals, be an active part of the senior leadership team, and report to the 2 Managing Directors.
WHAT YOU WILL BE DOING IN YOUR ROLE
Assist the Managing Directors as directed
Provide excellent diary management across multiple time zones
Create board packs, presentation assets, record meeting minutes, and other deliverables as assigned
Prepare for and facilitate senior client and stakeholder meetings, ensuring that the MDs have relevant information ahead of time
Provide a bridge for smooth communication between the MD’s supported and internal departments and staff
Research, prioritise, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature, with the ability to determine an appropriate course of action, referral, or response
Be a source of systematic and dependable follow-up, and someone who operates with a high level of organization and preparedness
Be responsible for general administrative duties, financial administration, and expense reporting
Advanced knowledge of standard industry packages such as Microsoft Office particularly PowerPoint is essential, experience with Social Media platforms is a plus!